Successful Construction Contract Procurement and Administration

27-28 Oct, 2025, Wyndham Grand Bangsar Kuala Lumpur

IPA Training is Registered with

Venue Details

Wyndham Grand Bangsar Kuala Lumpur
NO 1, JALAN PANTAI JAYA, TOWER 3, 59200 KUALA LUMPUR, MALAYSIA,

https://wyndhamgrand bangsarkl.com.my/


Phone : 032298 1888

Contact us

FOR COURSE DETAILS

Juliany,

Office: 03 2283 6109

Mobile: +60 122281247

juliany@ipa.com.my

Phoebe,

Office: 03 2283 6100

Mobile: +60 193637822

phoebe@ipa.com.my

Bee Teng,

Office: 03 2282 6112

Mobile: +60 172566121

beeteng@ipa.com.my

FOR CUSTOMISED IN-HOUSE TRAINING

Jane,

Office: 03 2283 6101

Mobile: +60 129418251

jane@ipa.com.my

Keith,

Office: 03 2283 0000

Mobile: +60 162272735

keith@ipa.com.my

ADDRESS

A-28-5, 28th Floor, Menara UOA Bangsar,
No.5, Jalan Bangsar Utama 1,
59000 Kuala Lumpur

FOCUSING ON
  • Session 1: Introduction To Construction Contract Procurement
  • Session 2: Procurement Options
  • Session 3: Legal Issues In Tendering
  • Session 4: Contract Administration
  • Session 5: Contract Players And Obligations
  • Session 6: Managing Time Elements
  • Session 7: Managing Cost And Variations
  • Session 8: Managing Quality And Safety
  • Session 9: Contract Termination; Owner and Contractor Rights
  • Session 10: Risk, Liability And Insurance
  • Session 11: Tips For Successful Contract Management
INTRODUCTION

Construction Contract Procurement is the process of selecting the right delivery method, contractors, and suppliers to achieve a project’s objectives in terms of cost, time, quality, and risk allocation. Sound procurement ensures transparency, competitiveness, and alignment of interests from the very start.

Contract Administration begins once the contract is awarded. It involves managing rights, obligations, payments, variations, delays, and risks to ensure that both Owners and Contractors meet their commitments. Effective administration protects against disputes, supports timely decision-making, and keeps projects on track until completion and closeout.

Together, Procurement and Contract Administration form the foundation of successful project delivery — influencing whether a project becomes a benchmark achievement or a cautionary tale.

AFTER ATTENDING THIS COURSE YOU WILL RETURN TO YOUR JOB…
  1. Understanding Stages Of Procurement And Evaluating The Best Approach For Each Project.
  2. Applying Legal And Practical Principles Of Contract Administration.
  3. Recognizing Pitfalls In Tendering, Variations, Delays, And Payments.
  4. Navigating Roles, Rights, And Obligations Of Owners, Contractors, And Consultants.
  5. Mitigating Risks Through Effective Records, Notices, And Insurance.
  6. Strengthening Contract Outcomes Under PAM, PWD, FIDIC, PPP, And EPC Frameworks.
WHO SHOULD ATTEND
  • Owners, Developers, Employers
  • Contractors & Subcontractors
  • Consultants (Architects, Engineers, Quantity Surveyors)
  • Government Ministries & Project Agencies
  • Project Managers
  • Project Engineers
  • Contract Managers
  • Contract Administrators
  • Construction Managers
  • Contract and Commercial Managers
  • Legal Advisors
METHODOLOGY
  • Interactive Lectures
  • Malaysia Specific Case Studies
  • Quiz
  • Group Exercises
  • Role Play Exercises
  • Interactive Format with ample time for Q & A
DAY 1
9:00

SESSION 1: INTRODUCTION TO CONSTRUCTION CONTRACT PROCUREMENT

  • Stages In Procurement Of Construction Projects
    o Inception And Feasibility
    o Design Phase (Concept Design, Design Development And Final Design Sign Off)
    o Pre-Tender/Pre-Qualification Of Bidders
    o Post Tender And Negotiation
    o Contract Award And Administration
  • Tender Dossier- Tender Queries And Clarifications
  • Importance Of Site Visits
  • Tender Submission And Review
  • Letter Of Intent And Letter Of Award
  • Tender Bonds
10.45

SESSION 2: PROCUREMENT OPTIONS

  • Factors Impacting Procurement Options
  • The Time-Cost-Quality Triangle Explained
  • Traditional Contracts
  • Design And Build Contracts
  • When To Use Turnkey Contract Option
  • Early Contractor Involvement
  • Procurement Of Subcontracts And Design Services
  • Management Contracts
  • PFI/PPP Initiatives- Framework Approaches- Public Procurement
  • Payment Methods
    o Lump-Sum
    o Measure And Value
    o Cost Plus
    o GMP
12.00

SESSION 3: LEGAL ISSUES IN TENDERING

  • Misrepresentation And Fraud
  • Reliance- Estoppel By Representation
  • Warranty For Accuracy Of Information
  • Allocation Of Risk For Site Conditions
  • Express And Implied Terms
  • Entire Agreement
  • Confidentiality
1:00 Lunch
2:00

SESSION 4: CONTRACT ADMINISTRATION

  • Contract And Contract Administration Explained
  • Elements Of A Valid Contract
  • Uniqueness Of Construction Contracts
  • Role Of Contract Administrator
  • Key Functions Of A Contract Administrator
  • CA As Owner’s Agent
3:45

SESSION 5: CONTRACT PLAYERS AND OBLIGATIONS

  • Parties Obligations, Rights And Remedies
  • Vicarious Performance, Contractual Relationship
  • Joint Ventures; Liability
  • Subcontracting
  • Obligations Of Nominated Subcontractors
5:00 End of Day 1
DAY 2
9:00

SESSION 6: MANAGING TIME ELEMENTS

  • Contract Requirements For A Program
  • Establishing Base Line Program
  • Monitoring Performance
  • Suspension Of Work
  • Entitlement For Extension Of Time
  • Notification Of Delay, Condition Precedent
  • Importance Of Contemporary Records
  • Partial Taking Over And Sectional Completion
  • CA’s Obligations During Defects Liability
10.45

SESSION 7: MANAGING COST AND VARIATIONS

  • Measurement Of Work Done
  • Engineer’s Right To Instruct Variations
  • Assessment Of Cost For Variations
  • Provisional Sum And Day Work
  • Implementing Change Management;
    Owner’s Perspective
    o Payment Certificates, Interim And Final
    o Delayed Payments And Withholding A Payment
    o Contractor’s Right To Claim Interest
12.00

SESSION 8: MANAGING QUALITY AND SAFETY

  • Elements Of A Quality Management Plan
  • How To Define Construction Quality
  • The Difference Between Quality Control And Quality Assurance
  • Elements Of A Safety Management Plan
  • About The Economics Associated With Quality And Safety
1:00 Lunch
2:00

SESSION 9: CONTRACT TERMINATION; OWNER AND CONTRACTOR RIGHTS

  • What Is A Breach Of A Contract
  • What Is A Substantial Breach
  • Owner’s Termination Rights
  • Contractor’s Suspension And Termination Rights
  • Termination When There Is NO Breach (For Convenience)
  • Termination For A Cause Or For Convenience
  • Calculating Costs To Be Paid On Termination
  • When Profit Can Be Claimed By Contractor
 

SESSION 10: RISK, LIABILITY AND INSURANCE

  • Risk Allocation In Contracts
  • All About Insurance; CAR, Professional Indemnity
  • Force Majeure
  • Mitigating Risk, Risk Register
3:45

SESSION 11: TIPS FOR SUCCESSFUL
CONTRACT MANAGEMENT

  • Tips For Owners
  • Tips For Contract Administrators
  • Tips For Contractors
5:00 End of Course