Contract Management for Technical Stakeholders

08-09 Dec, 2025, Wyndham Grand Bangsar Kuala Lumpur

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DR MANOHARAN MURUGESON has more than 21 years of practical work experience in contracts administration, supplier management, procurement, project
management, supply chain and logistics, etc. He
specializes in training, facilitation and consulting to both the public and private sector in areas like Procurement Efficiencies including addressing issues of contracts administration, fraud, cost management and product life cycle management, Warehouse Management,
Operations Management, Total Cost Management,
Supply Chain Management, Total Logistics
management, Stock Taking and Auditing.

 

His landmark consulting experience was designing of materials part numbering and coding systems,
preparation of standards, policies and procedures for a large rail network. He was also involved as a consultant for the development of an automated business solution for a wholesale/ retail stationery business with offshore branches where he was instrumental in business
process analysis, process improvement, project
management and eventual successful completion and commission of the system.

 

Dr Manoharan’s sample of illustrious clients list for
training include Shell, UMW Toyota Motor, Celcom,
Samsung, Proton, Colgate-Palmolive, Eon Finance, Philips, Hicom- Yamaha, Malaysian Oxygen, NEC,
Petronas, General Electrics, Gamuda, Johnson &
Johnson Medical, JVC, Kontena Nasional, Glaxo
Wellcome, Hitachi, Hong Leong Lurssen Shipyard,
National Heart Institute (IJN), Kenwood, Macfood
Service, Nestle, Mattel, Matsushita Industrial
Corporation, Maybank, Minolta Precision Engineering, MISC, Perwaja Steel, Seagate, Canon, BASF and UPS, Petronas Carigali, Sidel, Western Digital, Perodua, Sharp, Panasonic

He holds a Doctorate In Business Administration (Ph.D.) from (OUM) and a Masters In Business
Administration (MBA) from the USA.

Venue Details

Wyndham Grand Bangsar Kuala Lumpur
NO 1, JALAN PANTAI JAYA, TOWER 3, 59200 KUALA LUMPUR, MALAYSIA,
Phone : 03-2298 1888

https://wyndhamgrand bangsarkl.com.my/

Contact us

Juliany,
03 2283 6109
juliany@ipa.com.my

Phoebe,
03 2283 6100
phoebe@ipa.com.my 

FOR CUSTOMISED IN-HOUSE TRAINING
Jane,
03 2283 6101
Jane@ipa.com.my

ADDRESS 
A-28-5, 28th Floor, Menara UOA Bangsar, 
No.5, Jalan Bangsar Utama 1, 
59000 Kuala Lumpur
www.ipa.com.my

FOCUSING ON
  • Module 1: Why Engineers Should Care About Contracts
  • Module 2: The Lifecycle of a Contract – Visualized for Technical Roles
  • Module 3: Aligning Scope, Deliverables & Specifications with Contracts
  • Module 4: Tendering & Evaluation – Your Technical Input Matters  
  • Module 5: Contract Award to Mobilization – What Changes After Signature?
  • Module 6: Variation Orders, EOTs & Cost Impacts
  • Module 7: Risk Flags & Contractual Breakdowns
  • Module 8: Disputes and How Engineers Can Prevent Them
  • Module 9: Close-Outs, Warranties, and the Defects Liability Period (DLP)
OVERVIEW

Most engineers work without understanding the contractual framework designed to guide their projects toward business objectives. This disconnect creates costly problems: “86% of project disputes stem from technical work that strays from agreed contract terms”. Yet contracts exist precisely to prevent these issues - serving as a roadmap that keeps projects on course while managing risks, variations, and unexpected costs. This course combines essential foundational knowledge with practical application, making contracts accessible rather than intimidating.

This course transforms technical professionals from passive participants to active project guardians. Through a blend of targeted instruction, real-world simulations, and industry case studies, you’ll learn to use contracts as your GPS - navigating confidently toward project success while avoiding costly detours.

Instead of treating contracts as someone else’s responsibility, you’ll engage as a vital stakeholder who can protect timelines, prevent scope creep, and deliver value by staying aligned with the contractual roadmap.

KEY TAKEAWAYS FOR PARTICIPANTS
  1. A Practical Understanding of How Contracts Influence Your Work.
  2. Improved Ability to Spot Grey Zones, Ambiguity and Risk Triggers.
  3. Clarity on How Your Role Affects Certification, Delays, Claims and Project Success.
  4. Confidence to Interact with Project Managers, Commercial Teams and even Contractors on
    Contract-Related Decisions.
  5. Tools and Templates Provided:
  6. Comprehensive Engineering & Technical Contract Management Guide
  7. VO Log & Checklists
  8. Contract Clauses Reference Guide
  9. AI Assisted Contract Review Prompts
  10. Contract Impact Playbook to Apply in Your Real Work Setting.
WHO SHOULD ATTEND

• Engineers (Project, Design, QA/QC, Maintenance, Electrical, Civil, etc.)
• Technical Officers & Specialists involved in project execution
• Site Supervisors and Field Engineers responsible for deliverables
• Asset & Operations Staff handling contract performance oversight
• Contract for Technical Stakeholders
• Cross-Functional Team Members working with procurement or legal units

No legal background required. The course is designed to make contracts accessible, practical, and actionable — especially for technical staff who are not contract experts.

METHODOLOGY
  • High engagement through case studies, exercises, and scenario walkthroughs
  • Clause Interpretation Labs — Teams dissect clauses and make decisions
  • Simulation Exercises — EOT justification, VO disputes, grey-zone analysis
  • Take-Home Templates — VO logs, close-out checklists
  • Optional AI Support — Participants may use digital tools to draft or review during exercises, but tech plays a supporting role only
  • Journaling & Reflection — Build your Contract Impact Playbook across sessions
  • 30% Instruction based and 70% experiential learning
DAY 1
9:00

MODULE 1: WHY ENGINEERS SHOULD CARE ABOUT CONTRACTS

Theme: “You are already working with contracts — even if you don’t realize it.”

  • How contracts underpin every phase of project work
  • The hidden risks of technical input disconnected from contractual realities
  • Clarifying technical roles in
    contract processes: Engineer, Certifier,
    End-user, Specifier, Supervisor

Case Activity: Mini-project breakdown exercise: “Where did the project go wrong?”

10.45

MODULE 2: THE LIFECYCLE OF A CONTRACT
– VISUALIZED FOR TECHNICAL
ROLES

Theme: “From concept to close-out — understanding where you fit in.”

  • Mapping the contract journey: from need to renewal
  • Identifying technical touchpoints: Scoping, Tendering, Execution, Claims, Close-out
  • The anatomy of a contract (obligations,
    rights, milestones, LDs, clauses)
  • Simplified contract terms every engineer must recognize

Tool: Lifecycle flowchart mapped to technical inputs

1:00 Lunch
2:00

MODULE 3: ALIGNING SCOPE, DELIVERABLES
& SPECIFICATIONS WITH CONTRACTS

Theme: “Clarity at the beginning prevents
disputes at the end.”

  • How unclear specs lead to claims, delays, and cost overruns
  • Engineer’s responsibility in scope alignment, control and descoping issues
  • Translating technical documents into contract-aligned content
  • Fit-for-purpose vs. fitness for use – who
    holds the risk?
  • Ambiguity in drawings, tolerance, and interface gaps

Case Exercise: Rewrite a vague technical requirement into enforceable contract language

3:45

MODULE 4: TENDERING & EVALUATION
– YOURTECHNICAL INPUT MATTERS

Theme: “The contract starts before the award.”

  • Importance of complete BOQs and clarity of deliverables
  • Risks of over/under-specifying — and how it affects cost and control
  • Measurement risks and specification mismatches
  • The engineer’s role in technical evaluation of tenders

Activity: Teams use AI to redraft ambiguous clauses and compare their version to the AI’s output

5:00 End of Day 1
DAY 2
9:00

MODULE 5: CONTRACT AWARD TO MOBILIZATION – WHAT CHANGES AFTER SIGNATURE?

Theme: “Signing is not the end — it’s the beginning.”

  • Kick-off risks: misalignment between
    contract and actual execution
  • Mobilization obligations – what engineers must check early
  • Novation and the transfer of obligations
  • Escalation protocols and communication hierarchies

Tool: Checklist for Technical Pre-Mobilization Review


10.45

MODULE 6: VARIATION ORDERS, EOTS & COST IMPACTS

Theme: “Every change has a ripple. Do you see
the wave?”

  • Engineers’ critical role in managing variations
  • When does a site instruction become a VO?
  • Delay events: excusable vs compensable vs concurrent
  • The LD trap: certifying progress without
    delay linkage

Simulation: Scenario involving late equipment delivery; teams debate fault, EOT, and LD validity

12.00

MODULE 7: RISK FLAGS & CONTRACTUAL BREAKDOWNS

Theme: “If you can spot the red flags early, you can prevent a dispute.”

  • Engineer’s role in risk prevention: documentation, notices, inspections
  • Identifying and escalating technical risks - Engineer’s obligation to raise issues
  • Early warning protocols and interface issues
  • Common traps: implied approvals, unrecorded scope creep, email ambiguity
  • Risk escalation paths and communication protocol

Bow-Tie Analysis: Analyse a case where engineer silence led to payment delays

1:00 Lunch
2:00

MODULE 8: DISPUTES AND HOW ENGINEERS CAN PREVENT THEM

Theme: “Disputes are not a legal problem. They’re often a documentation problem.”

  • The cost of disputes – time, money, reputation
  • Engineer’s involvement in dispute claims (VO logs, inspection reports)
  • EOT mechanics, notice requirements, and substantiation
  • Liquidated damages and claim prevention
  • Mediation, Adjudication, Arbitration, and Litigation: what you should know

Exercise: Build a timeline from deviation to EOT request

3:45

MODULE 9: CLOSE-OUTS, WARRANTIES, AND THE DEFECTS LIABILITY PERIOD (DLP)

Theme: “Close-out is not just paperwork. It’s a reflection of performance.”

  • Role of engineers in inspections, punch lists, certification of completion and final
    handovers
  • Understanding DLP: tracking defects, response times, and final accounts
  • Capturing lessons learned from the project for future specs/contracts

Takeaway Tool: “Close-Out Checklist for Engineers”

5:00 End of Course